Application
CONTACT INFORMATION
| Event/Activity Name |
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| Facility (See link to park locations and descriptions above) |
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| ***Other Description |
Parade from East Boston to Chelsea, we are hoping to end in front of City Hall and utilize the Bellingham Square area for the end of parade festivities. To minimize impact to roads, we are considering the City Hall lawn for the center of activities, with a stage and sound equipment set up.
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| Event Date |
Monday 1 May, 2023
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| Applicants Name |
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| Contact Person |
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| Email Address |
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| Cell Phone |
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| Day Phone |
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| Address |
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EVENT INFORMATION
| Name of Supervisor/Vendor on Site |
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| Supervisor/Vendor Phone Number |
+18572333759
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| Name of Second Supervisor on Site |
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| Second Supervisor Phone Number |
+18573649036
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| Total Estimated Number of Participants |
1000
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| Estimated Number of ADULT Participants |
800
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| Estimated Number of YOUTH Participants |
200
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| Organization Type |
Non Profit - may be asked to provide State Tax # or Federal EIN#
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| Activity |
Community Use (please specify below)
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| Brief Description of Event |
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| Special Requirements |
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First Preference For Event Date
| Is this event happening on one date or multiple dates? |
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First preference: Single Date - Time
| Date |
2023-05-01
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| Total Time (ex. 2:00pm-6:00pm) |
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| Set-up Time (ex. 2:00pm-3:00pm) |
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| Total Event Time (ex. 3:00pm-5:30pm) |
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| Breakdown Time (ex. 5:30pm-6:00pm) |
6:30PM-7:30PM
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Second Choice - Single Date
| If your first choice date is not available, do you have a second choice? |
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Specialized Event
| Does your event fall under one of these categories? |
Yes
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Type of Event
| Select which event type your request is for |
Parade/Procession/Street Race
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Licensing Department and Inspectional Services Department
| Are any of the following part of your event? |
More than 50 people in attendance, Music, entertainment, or amplified sound on site, Stages or other temporary structures, Machinery powered by gasoline, diesel, or electricity
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Food and Beverage/ Fire Department and Licensing
| Will food and beverages be: |
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| Please specify all food and beverages that will be provided |
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| Food Trucks |
No/No
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Music and Entertainment: One Day Entertainment License Requirement
| Please describe the type of music or entertainment to be provided: |
Stage with sound equipment, DJ, musical performers, and dancers. Music will be traditional and new Latin styles, with live instruments and dancing through the parade procession and at the end point in Chelsea.
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Machinery Detail
| Please describe the machinery that will be used on site, including power source (gas, diesel, electricity) |
Sound equipment will require electrical hook up, ideally not on generator (to minimize sound pollution), but we can provide if needed. Tables and chairs, the Coalition can also help with delivery/removal with box trucks. A Port-a-pottie can be sourced if helpful/necessary for the event.
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Department of Public Works
| Will you require electricity? (Please call 617-466-4200 during business hours, and 617-470-2747 after hours).) |
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Attachments
| Please upload any attachments (proposed site plan) |
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Additional Information
| Please list any additional Special Requirements |
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Requested Usage from City of Chelsea
| Tables |
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| Chairs |
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| Electricity |
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| Stage |
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Equipment
| How many tables are needed? |
10
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| How many chairs are needed? |
50
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Indemnification/hold harmless/cleanup
Indemnification/Hold harmless/cleanup
| The signatory shall be responsible for and shall indemnify and hold harmless the City of Chelsea from and against all damages, claims or demands that may, during the term of this license, arise by negligent or intentional acts of signatory or signatory's employees. |
I am responsible for any and all indemnity and hold harmless the City of Chelsea
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| If a permit is issued, I agree that my organization will leave the permitted area clean and orderly, and that all trash will be placed in trash receptacles. |
I agree to pick up and clean any trash caused by this event
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| I understand that I am completing a binding electronic signature when I submit this form constitutes a legal signature. |
Yes
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| Up Load Insurance policy/agreement |
Certificate of Insurance for City of Chelsea.pdf
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First Review by Special Events Coordinator
Decide which Departments should review this application:
| Should Fire Department review? |
Yes, FD should review.
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| Should Police Department review? |
Yes, Police Department should review.
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| Should Licensing review? |
Yes, Licensing should review.
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| Should Inspectional Services review? |
Yes, Inspectional Services review.
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| Should Public Works review? |
Yes, Public Works review needed.
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| Should Traffic and Parking review ? |
Yes
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